Production Manager

Job Title: Warehouse/Office Assistant

Department: Design/Production

Reports to: Art Director

Location:

Only NY HQ - South Bronx


Overview:

The Production Manager will be responsible for and oversee the production process in all aspects complementary to the design and creative processes. They will define, maintain, streamline, and evolve production processes and workflows to best accommodate and maximize the design studio’s success and creative output. They will ensure all briefs are sufficient and projects are handled, ensuring all work is delivered promptly. They will be responsible for efficiently managing projects from inception through completion. They will be the conduit for the design team, assisting the transition from concept to final product.

The Production Manager will maintain expert project management, organization, problem-solving skills, attention to detail, and excellent communication. They will maintain a proactive understanding of the industry, best practices, methods, and techniques focused on aiding, informing, and inspiring the team.


Responsibilities of the Production Manager include, but are not limited to:

Schedule/Calendar

  • Manage both seasonal and special projects calendar
  • Update calendars and schedules on a weekly basis to best reflect all project states
  • Ensure design and production are on schedule and accountable for deadlines
  • Create and implement firm deadlines to meet delivery windows
  • Keep the company up to date with release schedules, changes to releases, outlines, etc.
  • Schedule weekly meetings and ensure the team is briefed on current projects and any needs are addressed

Studio Management

  • Manage incoming samples, references, and other manufacturers related deliveries
  • Maintain, organize samples and keep studio racks up to date
  • Manage the archiving of all samples and seasonal product as well as reference pieces
  • Assist with the management of design team
      • Make sure design team is on track to meet deadlines
      • Assist with team requests and technical help where needed

      Production Logistics

      • Create and submit purchase orders to all vendors
      • Negotiate pricing and maintain production budget
      • Review and submit tech packs to all vendors
      • Research, build, manage, and maintain relationships with vendors
      • Hold vendors accountable for quality and timeliness
      • Develop and maintain project documentation
      • Budget management and tracking
      • Manage all trims
        • Make sure we are fully stocked on all labels, hang-tags, fabrics, polybags, etc. prior to production
        • Maintain inventory on trims and replenish when necessary
        • Communicate with all vendors regarding trim stock and needs
      • Manage shipping and logistics from vendors
      • Set up pick ups with messengers / delivery services, notify warehouse of expected delivery dates
      • Research shipment quotes for best prices
      • Manage all shipping and customs invoices
      • Manage deliveries to and from vendors


        *To apply, send your resume and cover letter to lukas@onlyny.com with the subject line Production Manager.